CODE 400 - MEASUREMENT OF THE SKILLS DEVELOPMENT ELEMENT OF BBBEE
The skills development Element measures the extent to which employers’ implement initiatives designed to promote the skills development of all employees and utilizes the National Skills Fund. By utilising the SETA learnerships and programs we effectively increase the BEE scoring on this element.
The following are provided during service delivery
Accreditation and Approval
Stephan du Toit and Associates have been implementing and managing skills development and employment equity on behalf of their client for more than 10 years and have vast amount of experience in such matters. They are also accredited as skills development facilitation and developmental specialist with all SETA’ and may act in all industries. Stephan du Toit and Associates is an approved Auditor for the Services SETA and the preferred skills development facilitation and developmental specialist for BEE Verification Agents. The following process is an abbreviated version of the procedures implemented at organisations that are conducive to:
1. Comply with or increase their Broad Based Black Economic Empowerment score or to
2. Comply with the Employment Equity Act or
3. To access and claim Learnership and Apprenticeship grants from the SETA for Skills Development and training.
Collect all SETA and Department of Labour required Documentation
This includes the EMP201 documents for the last 12 months, banking details as well as all training records and attendance registers, SDF appointments and other required documents.
This information is submitted to the SETA and the organisation is “activated” at the SETA. Copies of all relevant communications and information requests are sent to Stephan du Toit and Associates.
A complete breakdown of all grant payments from SETA and SARS are obtained for reconciliation and verification by the organisation. Duration of this process is approximately 3 to 5 weeks.
Establish Baseline
Upon completion of the activation process a complete Skills Development analysis is conducted, to identify the elements in place at the organisation and give priority and direction to the implementation of priorities identified.
During this process Stephan du Toit and Associates follow the guidelines of the SETA. This very important step ensures that all areas of concern is highlighted and addressed.
Training Committee
During the establishment of baseline, Stephan du Toit and Associates initiates the establishment of an organisation training committee and workplace forum, if required.
A detailed report is generated and presented to management and training committee for assessment, input and budgeting purposes.
Depending on the number of employees the duration of process of establishing a baseline and establishment of a training committee is approximately 16 to 21 weeks.
Skills Matrix and Gap Analysis
On conclusion of the skills audit and employee gap analysis an individual development pathway is generated for all employees measured against the skills matrix and their skills gap analysis.
All data may then be imported into the organisation’s HR or payroll system.
OFO
After consultation all employees are classified according to the new skills development Organising Framework for Occupations, and the occupation based learning system is discussed in detail with management and the training committee, information of the new system is then disseminated to all employees of the organisation.
Training Objectives
All training objectives and deliverables are discussed with the organisations reason for Skills Development, Employment Equity and Broad Based Black Economic Empowerment compliance.
Implementation
On finalisation of the checklist the organisation skills development delivery is initiated and the quality management system is put in place with all relevant policies and procedures.
Selected employees are informed of their respective training and development pathways and programs. The employees earmarked for development are inducted into the process and work back agreements discussed in detail.
Training providers
All training providers that will be utilised for development are assessed against SAQA requirements and consideration is also given to the organisations’ procurement policies for the purposes of Broad Based Black Economic Empowerment spending.
PoE
All proof of implemented internal and external training are collected, recorded and verified prior to storage.
All documentation is then scanned and stored in the organisations’ online facility hosted by Stephan du Toit and Associates, the entire process is measured against the checklist created at the onset of the process.
Deviations from the checklist are recorded, discussed and appropriated at management and training committee meetings.
Managed process
On completion of a training intervention the employee development path is updated and the employee development pathway adjusted taking into consideration affecting factors and the skills required. This process is managed and verified on a continuous basis and the organisational record system is audited every 6 months to verify compliance.
WSP/ATR
On completion of all training interventions planned for the period, the workplace skills plan and annual training report is presented to both the training committee and management on all training implemented and return on investment on the training.
During this meeting the training committee and management approves the training implemented and the training planned for the next 12 months based on the skills audit completed during the year and the required development pathway and fast track development of earmarked employees.
Submission of Reports
On approval of the Workplace Skills Plan and Annual Training Report the reports are submitted on the 30 of June with proof of expenditure and application for discretionary grants.
All evidentiary proof is submitted to the SETA for audit and payment purposes.
Copies of this are also submitted to the Broad Based Black Economic Empowerment verification agent allowing adjustment of the company Broad Based Black Economic Empowerment rating score.
